Privacy Policy

Jr. Eagles Basketball Club

Effective Date: July 30, 2026

This Privacy Policy explains how Jr. Eagles Basketball Club collects, uses, stores, and protects personal information submitted through our website. We are a non-profit youth sports organization dedicated to developing young athletes, and we take the privacy and safety of our players, families, and coaches seriously.

By using our website or submitting information to us, you agree to the practices described in this policy. If you have any questions, please contact us at the information listed at the end of this document.

1. Information We Collect

a. Player Information

When registering a player or displaying player profiles on our website, we may collect and publish the following:

Player's first and last name
Age group or grade level
Team assignment and jersey number
Action photos or team photos

For registration and administrative purposes, we also collect information provided by a parent or guardian, including date of birth, emergency contact details, and any relevant medical or special needs information. This administrative data is never published publicly on our website.

b. Coach Information

Coaches listed on our website may have the following information displayed publicly:

Full name and coaching title or role
Team or age group they coach
Biography, coaching background, or certifications
Profile photo or photos on our website

Coaches may also provide contact email addresses for team communication purposes, which may be listed on the site. Coaches have the right to request that certain information be withheld or removed.

c. Contact and Registration Information

When families, volunteers, or visitors submit forms on our website, we may collect:

Parent or guardian name and contact information (email, phone)
Player registration details
Volunteer or coaching applications
General inquiries or messages submitted via contact forms

d. Donation and Payment Information

When donations are made through our website, we collect the information necessary to process the transaction, including name, billing address, and payment details. Payment card data is handled by our secure payment processor and is never stored directly on our servers.

e. Automatically Collected Information

We automatically collect certain technical data when you visit our website, including your IP address, browser type, device type, pages visited, and time spent on our site. This data is collected through cookies and analytics tools described in Section 3.

2. How We Use Your Information

We use the information we collect to:

Register players and assign them to teams
Showcase program announcements
Communicate announcements, and club updates to families
Process donations and issue tax receipts
Coordinate volunteer and coaching activities
Respond to inquiries from parents, guardians, and the public
Improve our website experience using aggregated analytics data
Comply with legal and organizational obligations

We will never sell, rent, or share your personal information with third parties for commercial or marketing purposes.

3. Third-Party Services

a. Google Analytics

We use Google Analytics to help us understand how visitors navigate our website. Google Analytics collects anonymized data such as pages viewed, session duration, and general geographic location. No personally identifiable information is sent to Google Analytics. You can opt out of tracking at tools.google.com/dlpage/gaoptout.

b. Email Newsletter

We use Wix's built-in email marketing tools to send newsletters, schedule updates, and club announcements. When you subscribe, your name and email address are stored within our Wix account solely to deliver communications on our behalf. Every email includes an unsubscribe link, and you may opt out at any time.

c. Social Media Embeds

Our website may include social media content or sharing buttons (e.g., from Facebook). These features are operated by third-party platforms and may collect data about your visit independently of us. Your interactions with embedded social content are governed by the privacy policies of those platforms.

4. Children's Privacy and COPPA Compliance

The safety and privacy of minors is our highest priority. Our website publishes information about youth players, and we take special care to handle this responsibly.

We do not knowingly collect personal information directly from children under the age of 13 without verified parental consent. All player registration information is submitted by a parent or legal guardian.
Sensitive personal information (date of birth, medical details, emergency contacts) collected during registration is used for internal administrative purposes only and is never displayed publicly on our website.
Public player profiles are limited to first name, last name, team, and sports-related information (stats, photos). Full birthdates, addresses, school names, and contact details are never published.
Parents and guardians may request at any time that their child's information be removed from our website by contacting us directly.

If you believe we have inadvertently published or stored personal information about a minor without appropriate consent, please contact us immediately and we will address it promptly.

5. Photographs and Media

Team and action photographs may be taken at games, practices, and club events and published on our website or social media channels. By registering a player with our club, you grant us permission to use photographs in which your child appears for non-commercial, promotional purposes related to the club.

If you do not wish for your child to appear in photos on our website or social media, please notify us in writing at the contact information below. We will make reasonable efforts to honor such requests.

6. Cookies

Our website uses cookies to support analytics and improve your browsing experience. You may manage or disable cookies through your browser settings. Disabling cookies may limit certain website features. We do not use cookies to track individuals across third-party websites.

7. Data Security

We implement reasonable technical and administrative safeguards to protect your personal information from unauthorized access, loss, or misuse. Our website is powered by Wix, and payment transactions are encrypted using SSL technology and handled by PCI-compliant processors. Administrative records (registration data, emergency contacts) are stored securely on Wix's platform and accessible only to authorized club staff.

While we take privacy seriously, no digital system is completely without risk. We encourage you to contact us immediately if you suspect any unauthorized use of your information.

8. Data Retention

We retain player and family information for the duration of a player's participation in the club, and for a reasonable period afterward for record-keeping purposes. Donation records are retained as required for tax and accounting compliance. You may request deletion of your information at any time (see Section 9).

9. Your Rights and Choices

You have the right to:

Request access to the personal information we hold about you or your child
Request corrections to inaccurate or outdated information
Request removal of your child's profile or information from our website
Opt out of marketing and newsletter communications at any time
Withdraw consent for photo use (see Section 5)

To exercise any of these rights, please contact us using the information in Section 11. We will respond within a reasonable timeframe.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we do, we will update the effective date at the top of this page. We encourage you to review this policy periodically. Continued use of our website after changes are posted constitutes acceptance of the revised policy.

11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please reach out to us:

Jr. Eagles Basketball Club

Bethalto, IL, 62010

bethaltojreaglesbball@gmail.com

www.jreaglesbasketballclub.com

For concerns specifically related to a minor's personal information or photo removal, please mark your message "Attention: Minor Privacy Request" and we will prioritize your inquiry.